SC-5

Programme Assistant

26 June 2018

Myanmar

Grade:                                     SC-5

No. of Position:                        1 Post

Duty Station:                           Yangon, Myanmar     

Type of contract:                     Service Contract

Duration of Appointment:       One year (with possibility of extension)

Application Deadline:             26 June 2018 (5:00 pm Yangon Time)

Position Starting Date             As soon as possible


Applications are invited from interested Myanmar nationals.

Interested candidates should submit their application with a motivation letter together and an updated UN P-11 Form, relevant educational certificates showing highest level of educational attainment and the names and contact information of three references. Please indicate in your motivation letter where you have seen the vacancy announcement. UNFPA Myanmar operates a strict policy of pre-employment security screening. It is essential that applicants provide full and current contact details for all previous employers, institutions and referees. Applications submitted without these details WILL NOT be processed.  If candidates apply by email, the attachments should not be more than 4MB for one transmission.

Applicants can be submitted to the following UNFPA Office:

To:                  UNFPA Representative

Attention:      International Operations Manager

                        UNFPA, No. 6, Natmauk Road, Yangon

Email:             hr.myanmar@unfpa.org

 

1.       Organizational Location

 The Programme Assistant is located in the country office in Yangon and reports to the Media and Communication Specialist in Yangon.

2.       Job Purpose

UNFPA’s Fourth Country Programme Document (2018-2022) for Myanmar was approved by the Executive Board in September 2017. The Programme focuses on three key areas of intervention 1) sexual and reproductive health) 2) gender equality and women’s empowerment and 3) population dynamics. The proposed Country Programme is aligned with new UNFPA’s Strategic Plan 2018-2021 and the first United Nations Development Assistance Framework (2018-2021). Youth and adolescents as well as gender equality and related human rights, are mainstreamed throughout the programme.

UNFPA has partnerships with the government departments, UN agencies, INGOs and local NGOs, foundations and research institutions.  UNFPA has a presence in a number of priority states/regions, integrating development, peace building and humanitarian.

Under the overall guidance of the UNFPA Representative and with the direct supervision of the Media and Communication Specialist, Programme Assistant, in close coordination with UNFPA CO in Yangon and sub-offices, the incumbent provides programme, administrative and financial support to the programme and technical team in compliance with UNFPA policies and procedures.

3.       Major Activities/Expected Results

Under the overall guidance of the UNFPA Representative and with direct supervision of the Media and Communication Specialist, the incumbent will be responsible for the day to day implementation of the UNFPA Country Programme in Myanmar.

  • Assist the communication team, in collaboration with the office in providing support and advice to the COs on administrative and programme matters, including notes to file, official letters, personnel certifications of payment and monthly leave reports; distribution and organization of communication and visibility products; and procurement support;
  • Prepare the requisition requests in Atlas with input from the programme or Projects in creation of vouchers and payments in Atlas, as needed
  • Assist the resource mobilization of CO programme Development Drafts routine correspondence and take notes and prepare meeting minutes of programme meetings and CAPC meetings;
  • Undertake all programmatic, logistical, administrative and financial arrangements required for the organization of workshops, advocacy events,  inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the communication team in compliance with UNFPA rules, regulations and procedures;
  • Prepare visa applications, travel authorizations and coordinate with the Travel Desk on travel arrangements;
  • Prepare a monthly cash forecast required by finance team in Yangon;
  • Perform research assistance duties including bibliographic and database searches; summarize information and draft contributions to country office annual reports, papers, concept notes, and publications;
  • Identify sources, and gather and compile data and information for the preparation of documents, speeches and press release;
  • Assemble briefing materials and prepare power-point and other presentations for the communication team members;
  • Develop and maintain information systems including project files, reports, meeting minutes, note-to-file, financial statements, liquidations and vouchers as may be required
  • Organize, compile and process information from donors as inputs to various databases and documents;
  • Carry out any other duties as may be required by UNFPA

4.       Work Relations

The Programme Assistant maintains collaborative relationships with all programme and project staff at the CO. Internal contacts include the Deputy Representative, Assistant Representative, the Programme Specialist, the Programme Analyst, the CO’s programme/ technical team, and the CO’s administrative management team.

5.       Job Requirements

Education: 

Completion of secondary level education required. First level university degree in public administration, finance or economics desirable.

Knowledge and Experience: 

  • 5 years previous relevant experience in secretarial/administrative, logistic and financial management functions; 
  • Previous experience in the UN is an asset;
  • Strong interpersonal and organizational skills;
  • Computer literacy - Word, Excel, Power-point, etc.;
  • Knowledge of Atlas or other ERP system is an asset; 
  • Good writing and communication skills;
  • Demonstrated ability to work in a team environment

Languages:

Fluency in oral and written English and Myanmar is essential with ability to write clearly and concisely and to compose correspondence and documents in both languages.

Values:

  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change

Core Competencies:

  • Achieve results
  • Take initiative
  • Being accountable
  • Developing and applying professional expertise/business acumen
  • Thinking analytically and strategically
  • Working in teams/managing ourselves and our relationships
  • Communicating for impact

Functional Skill Set:

  • Advocacy/ Advancing a policy-oriented agenda
  • Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
  • Delivering results-oriented programmes
  • Internal and external communication and advocacy for results mobilization

Note:

UNFPA reserves the right to offer comparable positions to those qualified candidates that may not have been selected for the position which they applied for. These offers will be based on the needs of the organization, appropriateness and relevance to the candidate’s educational backgrounds and work experience.

Only those candidates in whose qualifications and experience the Office has further interest will be contacted for subsequent interviews. UNFPA practice relating to recruitment prohibits hiring of persons currently engaged in Government service or who have left Government service during the past 6 months.

(i)     This vacancy is open to applicants of either sex.

(ii)   UNFPA provides equal opportunities to all citizens in Myanmar.  The conditions governing employment are defined in the Staff Regulations and Staff Rules of UNFPA. 

(iii) There is no application, processing or other fee at any stage of the application process.

(iv) UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

(v)   UNFPA regrets its inability to reply individually or to attend to telephone queries on the above advertised post.